Characterise the waste
- Know what your responsibilities are
Find out what your responsibilities are, and what you must do to comply with the Waste Regulation when dealing with trackable waste, as
The waste consignor characterises the waste to determine its waste code and description. This information is needed in waste tracking documents.
Find out if the waste needs to be tracked
The waste consignor determines whether the waste to be transported needs to be tracked. There are exemptions for some waste types.
Apply for access to the EPA's online waste tracking system
As the online waste tracking system enables all parties to track their waste easily and quickly, it is recommended that you use it. However, it is not compulsory.
Obtain a consignment authorisation
A consignment authorisation (CA) is the approval given by a receiving facility or NSW EPA to a waste consignor to transport a specific type of waste for up to one year.
Create a transport certificate
- CAs contain the waste form and waste code from the characterisation of
the waste (see step 2).
- It is a legal requirement for a CA to be issued before waste which must be tracked
can be transported.
- CAs for waste being transported from NSW to another state or territory must be obtained from the environment agency in that state or territory.
Create or edit a CA online
A transport certificate (TC)
- contains required information about a load of waste, including all the details from the waste characterisation
- records details of the transport and disposal of a load of waste
- is generated from the CA
Create a TC online.
Complete the transport certificate
Once a TC has been created, it must be printed and accompany the waste load during transport. Information to be recorded on the TC includes
- the date the waste was picked up from
the consignor’s premises
- the load’s intended delivery date at a
- the date of the receiving facility’s
acceptance or rejection of the waste; if the facility rejects the waste, it is either sent back to the consignor or sent to a facility that can lawfully accept it
- the date the waste has been disposed of,
treated or temporarily stored
- the date rejected waste arrived back at
the consignor’s premises or at a facility that can lawfully accept it
- any discrepancies, such as the waste
being wrongly characterised on the TC or the transporter being different from the one nominated on the CA or TC.
Complete or update a TC online
Report any waste tracking discrepancies to the EPA
A discrepancy occurs if the information on the TC does not accurately reflect the transport and disposal of waste which
has occurred. If using online waste tracking, the discrepancy is automatically recorded and there is no need to report it to the EPA.
If not using the online waste tracking system, report a discrepancy to the EPA by emailing firstname.lastname@example.org.